Constitution of the Northwest Pennsylvania Council of Teachers of English
Names and Territorial Limits
Section 1: The name of the organization shall be the Northwestern Pennsylvania Council of Teachers of English.
Section 2: The territorial limits of the Council shall be Erie, Warren, Crawford, Venango, and Forest Counties of Pennsylvania
Section 1: The purpose of this Council shall be to improve the quality of instruction at all educational levels, to facilitate professional cooperation of the members, and to integrate the efforts of all those who are concerned with the improvement of instruction of education,
Section 1: The Council shall be affiliated with the Pennsylvania Council of Teachers of English and the National Council of Teachers of English.
Section 1: Membership in the Council shall be open to all persons engaged in the teaching or supervision of English at any educational level and to all others interested in the improvement of such teaching. Only members whose current dues are paid shall be in good standing, shall be entitled to vote, and shall be permitted to hold office.
Section 2: The Council shall have no fewer than twenty-five (25) members.
Officers and Directors
Section 1: The elected officers of the Council shall be a president, a vice-president, a secretary, and a treasurer. A past or present member of the board of directors may be nominated for office. There shall be two appointed members on the board: a liaison officer, who maintains ties with NCTE, and the immediate past president, who maintains continuity between the old administration and the new.
Section 2: The governing board shall consist of all officers, directors, the liaison officer, and the immediate past president. A majority of the members of the board shall constitute a quorum.
Duties of Elected Officers
Section 1: The officers of the Council shall perform the duties prescribed by the Council constitution and by the constitution of the National Council of Teachers of English.
Section 2: The president shall be the chief officer and shall direct the conduct of the business of the Council. The president shall appoint by July 1st, after taking office, the chairman and members of the standing committees, shall preside at meetings of the Council and of the board, shall appoint all other committees deemed essential to the conduct of the Council, and shall be an ex-officio member of all committees except the nominating committee.
Section 3: The vice-president, in the absence of the president, shall perform the duties of the president and shall perform such additional duties as the Council or the governing board may require.
Section 4: The secretary shall keep the minutes of the meetings of the Council and of the board, shall maintain a roll of membership, shall be the custodian of the permanent records of the Council, shall submit to the Council the minutes of the Council business meetings and the recommendations of the board, shall send out notices, and shall carry on such correspondence as does not properly belong to other officers.
Section 5: The treasurer shall receive all the funds of the Council and shall deposit them in a bank designated by the board, shall pay all authorized bills, and shall submit the books for audit by June of each year to a committee appointed by the president.
Section 6: The directors shall represent the members of the Council, shall serve as advisors to the governing board, and shall perform such other duties as may be required.
Section 7: The directors should attend at least 50% of the Borad Meetings to remain in good standing.
Section 8: The directors shall become members of NCTE.
Section 1: A liaison officer between the Council and the National Council of Teachers of English shall be appointed by the president for an indefinite term.
Section 2: The liaison officer with the president shall submit reports at least annually to the National Council of Teachers of English. The reports shall include:
- a statement of the membership of the affiliate
- a general report of the annual meeting
- the results of the election of officers
- a summary of projects undertaken or contemplated
- a notice of special situations and problems as they arise in the area served by the affiliate
- notice of special needs of the affiliate and its committees
Section 1: Unless otherwise ordered by the Council or by the board, regular meetings shall be held in the fall and the spring of each year. Either meeting shall include the annual business meeting.
Section 2: Special meetings of the Council may be called by the president and shall be called upon the request of three active members of the Council. At least twenty-four hours notice shall be given.
Section 3: One sixth (1/6) of the active members in good standing shall constitute a quorum at any regular or special meeting of the Council but at no time shall the lack of a quorum prevent those present from proceeding with the program as outlined.
Section 4: The board of governors shall select the place of regular meetings.
Section 5: The election of officers and directors shall be held at the annual fall business meeting.
Section 1: The officers, directors, and liaison officer shall constitute the governing board. The officers of the Council shall be the officers of the board.
Section 2: The board shall have the administrative control over the affairs, funds, and property of the Council, except that of modifying any action taken by the Council. It shall authorize payments between business meetings of the Council, shall submit policy recommendations to the Council, and shall perform such other duties as the Council and the constitution shall require.
Section 3: Unless otherwise ordered by the Council or by the board, regular meetings shall be held at least twice annually at a time and place to be designated by the president.
Section 4: Special meetings may be called by the president and shall be called upon the written request of at least three members of the board. At least twelve hours notice (personal, written, or telephone) shall be given.
Section 5: A majority of the governing board shall constitute a quorum.
Section 1: A nominating committee of two (2) to three (3) members appointed by the president shall, previous to the meeting of the Council, prepare a slate of officers which shall be presented to the membership at the first meeting of the school year. Nominations from the floor shall be in order.
Section 2: Election shall be by acclamation.
Section 3: There shall be eight to twenty elected directors with equal representation drawn from the following four areas: elementary, middle school, high school, and college. There shall be no less than two, not more than five, representatives from any one area.
Section 4: Elected officers shall be elected to a two-year term, at the end of which they may run for an additional two years. After two terms, or four years, they must run for re-election to retain their seat on the board.
Section 5: In case of a vacancy in the office of the president, the vice-president shall become president. Vacancies in other offices shall be filled in the following manner: the governing board shall act as the nominating committee and shall report at the next business meeting called for the purpose. Nominations may then be made from the floor and the Council shall elect.
Section 6: The resignation of any officer or director shall be sent to the president who shall present it to the governing board for action.
Section 7: The directors shall be a continues body, elected at the annual business meeting as offices become vacant.
Section 8: At the annual spring business meeting, a delegate and an alternative shall be elected to the Annual Meeting of the National Council of Teachers of English. The delegate shall preferably be the president. The alternative shall preferably be a member of the board of governors and must be an active member of the Council and a member of the National Council of Teachers of English.
Dissemination of Information
Section 1: The Council shall maintain a bulletin or other effective means of disseminating information among its members.
Requirements to be exempt as an organization as described in Section 501(c)(3) of the Internal Revenue Code
Section 1: Said organization is organized exclusively for charitable, religious, educational, or scientific purposes, including for such purposes, the making of distributions to organizations that qualify under section 501 (c)(3) of the Internal Revenue Code, or the corresponding section of any future tax code.
Section 2: No part of the net earnings of the organization shall insure the benefit of, or be distributable to its members, trustees, officers, or other private person, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Section 1 herein and in Article II of this constitution.
Section 3: No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
Section 4: Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 503 (c)(3) of the Internal Revenue Code, or (b) by an organization, contributions to which are deductible under section 170 (c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 5: Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or two a state or local government for a public purpose. Any such assets not disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes.
Section 1: This constitution may be amended by a two-thirds (2/3) vote of the membership present at any meeting.
Section 1: The annual dues of active members of the Council shall be established by the governing board and paid not later than November 1 of each year.
Time and Place of Meeting
Section 1: The time and place of meetings of the Council shall be determined and designated by the board of governors.
Expenses of Delegates
Section 1: If funds permit, a contribution shall be made to the expenses of the official delegate to the Annual Meeting of the National Council of Teachers of English. The amount shall be determined by the governing board.
Section 1: The rules contained in Robert’s Rules of Order, Revised shall in general govern the board of governors and the Council.